Frequently Asked Questions

You're in the right place. First of all, make sure you watch the below tutorial video. It just might answer your question. If not, the following questions and answers might help. Finally, if they don't do it, feel free to contact us.

  • Plant / Church Plant / Campus Plant
    We use these terms interchangeably to describe the new work. Whether it's a new location for an existing church or a brand new church that doesn't even have a "mother church", we consider it a plant. At most, these are just different forms of church planting.
  • Planter / Church Planter / Campus Pastor / Campus Planter
    As with the above, we view these people as one and the same. Regardless of what type of plant this is, planter refers to the person responsible for leading the project.
  • Coach
    Passion for Planting highly recommends every planter have a coach to walk alongside them in order to provide encouragement and wisdom. The coach should become familiar with PlanterPlan and help hold the planter accountable to completing tasks in an agreed upon time.
  • Launch
    For the purposes of PlanterPlan we define launch as weekly, public worship services that include a significant effort to draw new people in. You may begin having services prior to this to build your team.
  • Launch Plan / Plan / Proposal
    These refer to the actual plan you develop and then execute to launch the church. This document is often used as a fundraising tool.
  • Phase / Milestone / Task
    See next question below.

There's a lot that need to be done to plant a church. We've broken everything down into Phases, Milestones and Tasks. There are six phases:

  1. Phase 1: Getting Started
  2. Phase 2: Partner and Fundraise
  3. Phase 3: Launch Planning
  4. Phase 4: Gain Momentum
  5. Phase 5: Establish Systems & Processes
  6. Phase 6: Launch
Each phase represents a large block of time where most of the milestones are related. Phases 1, 2, and much of 3 are largely planning and prep work that can be largely accomplished before the planter moves onsite. Phases 4 & 5 are the bulk of the execution of the plans leading up to Phase 6: Launch. Most planters won't fully complete one phase before beginning work on another. This is due in large part to tasks which require extended periods of time to complete. Phases are then broken down into Milestones.

Milestones are collections of related tasks that are typically accomplished in sequence but at the same time as tasks from other milestones. For example:

  • Milestone: Develop a Prayer Team
  • Milestone: Serve the Community (Outreach)
  • Milestone: Select a Facility
and many others. Tasks are much more discrete. Some tasks will be completed in one sitting while others may require days or weeks to complete based on the complexity of the task. Each task has a description and often resources to help the planter complete them.

Colors are used throughout PlanterPlan as an indicator of task status. They are:

  •  Grey: Not Due Yet:  Tasks which have both start and due dates in the future.
  •  Orange: Due Soon:  Tasks that have due dates within the next X days. Set your preference in Project->Settings.
  •  Violet: Current:  Tasks that have a start date in the next Y days. Set your preference in Project->Settings.
  •  Red: Overdue:  Tasks that have a due date prior to today.
  •  Green: Complete:  Tasks that are marked complete. Note that this does include tasks you mark as N/A. N/A is useful to acknowledge that you didn't actually complete the task but have decided it is no longer relavent or necessary.
You may also notice that milestones are displayed as light blue and phases as grey in the task listings to help you more readily identify them.

To change when a task is marked as "Current", click project, select preferences, and then change the appropriate setting.

You can grant access to your coach, management team, staff, and volunteers by selecting "Manage Team" from the Projects menu. The system will search to see if they are an existing user before creating a new account. Please be sure to ask the person the email address they used to register if they already have an account.

If your launch date changes you may recalculate the start and due dates for all the tasks in your project which are not marked completed. Realize that moving the date earlier may make it more difficult to complete the remaining tasks. We recommend you not recalculate due dates when delaying launch unless the delay will be more than 3 weeks. This will encourage you to complete tasks "early" to provide additional time at the end to meet with people in your community and your leaders.

PlanterPlan does not allow a full export of content. You can select "Export" from the project menu to export a list of the tasks as well as their start dates, due dates and statuses. You can then import this list into whatever calendar/scheduling tool you would like. To access the task descriptions or update tasks you will have to use PlanterPlan.

By default we give you all the content for phase 1 and all the tasks you typically need through launch. By upgrading, you get access to detailed descriptions and actions plus our full library of resources. The money helps us keep these resources and content up-to-date to help you plant an amazing church!

  • Standard User (can edit any tasks assigned to them)
    This user type is commonly used for volunteers who you want to assign tasks to and whose focus will be just those tasks. They can view all tasks but only mark tasks complete that are assigned to them. They can't reassign tasks or mark tasks N/A. They can add tasks from the P4P task library. These new tasks will be automatically assigned to them.
  • Coach (can edit coaching tasks)
    This user type currently has the same privileges as a Standard User. We are working on additional functionality specifically for coaches.
  • Full Access User (can edit any task in the project)
    Typically the church planter and/or whoever is spending the most time in PlanterPlan will have this access level. This user can do anything to the project including add tasks, mark tasks complete or N/A, change due dates, and invite additional users to the project.

If you can't find what you are looking for here, try the tutorial video or contact us: